HMO Research Network 2014 Conference
 
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HMO Research Network 2014 Conference
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HMO Research Network 2014 Conference
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Presenters must be paid registrants at the 20th Annual HMO Research Network Conference.                        printer icon Printer Friendly Version

This page includes:
Poster Sessions
Preparing Posters: Tips and Guidelines
Guidelines for Presentations at Concurrent Sessions

Poster Sessions
Poster sessions will be held in the Phoenix Convention Center, West Building, Room 301AB.

Poster Session Date Set Up Time Presentation Time Poster Removal Time
Session 1: Tuesday, April 1 7:30 - 8:30 am 10:00 - 11:15 am 2:00 - 3:00 pm
Session 2: Wednesday, April 2 7:30 - 8:30 am 10:00 - 11:15 am 12:30 - 1:30 pm

To Ship Posters to the Conference Hotel:
To ship your poster directly to the conference hotel (Hyatt Regency Phoenix), please use the following address:

HMORN Conference (You must list “HMORN Conference” on the first line or your poster may be mislaid)
Arriving Guest: (Your name) (Arrival Date)
Hyatt Regency Phoenix
122 North Second Street
Phoenix, AZ 85004

Poster Set-Up

  • The conference will provide a poster board for each abstract presentation.
  • The poster board will be 8 feet wide by 4 feet tall, mounted on a stand. Therefore, maximum dimensions for the poster are 92 inches wide by 44 inches tall (just slightly smaller than the poster board).
  • Push pins will be available onsite for mounting the posters to the display board. Please do not print your poster on foamcore as that material is too thick for the pushpins.
  • There will be approximately 70 posters displayed concurrently. The final conference program (which will be posted on the HMORN conference website in March) will include detailed information including poster board numbers corresponding to the poster board location. Posters should be set up during the designated set-up time.
  • Posters should remain in place for the duration of the scheduled poster session and until the poster removal time (see the above schedule) in order to maximize the amount of time posters are available for viewing.
  • Presenters are expected to be available at their posters during the assigned Presentation Time to discuss methods and results with interested colleagues and visitors. If you have more than one poster to present, it is your responsibility to identify a co-author to present as necessary.

Poster Removal

  • Posters must be taken down by the end of the scheduled removal time for each session.
  • Presentation materials still displayed at the end of the poster removal time will be taken down and stored at the HMORN registration desk in the Regency Ballroom lobby.
  • Any posters remaining at the registration desk will be discarded on Thursday, April 3 at 3:00 pm.

Conference organizers are not responsible for posters left after the scheduled removal time.

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Preparing Posters: Tips and Guidelines
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Poster Content
A poster presentation consists of a visual display of research highlights combined with an interpersonal question and answer period. The content of an effective poster presentation should be direct, focused, and concise.

Your presentation should contain succinct headings that organize and logically display the information. Graphics should be explicit and brief. Elaboration is best done verbally just as if it were an oral presentation using slides. A short and legible “Introduction” and a “Summary of Conclusions” are essential. The poster display should focus on:

  • Hypothesis or Objective
  • Methods
  • Results or Outcomes

All illustrations (figures, tables, diagrams, equations, etc) should be final before arriving at the Poster Hall. Keep text and figure legends explicit and brief. Illustrations must be read from distances of about 4-6 ft. Charts, drawings and illustrations should be similar to those you would use in making slides. Pushpins will be provided to mount your poster materials. Please do not output on foamcore as that material is too thick for pushpins to work.

Readability of Posters
The poster board will be 8 feet wide by 4 feet tall, mounted on a stand. Therefore, maximum dimensions for the poster are 92 inches wide by 44 inches tall (just slightly smaller than the poster board).
Poster sessions are viewed by a large audience. To accommodate a group at a single poster presentation, the size of the lettering (type) must be large enough to be legible at a distance of about 4-6 feet. The 6 best color combinations to use are listed below. Remember the key is choosing contrasting colors and shades. Simple use of color can add emphasis effectively; for example:

  • Black on white background
  • Red on white background
  • Green on white background
  • Blue on white background
  • White on blue background (no diazo)
  • White on black background

Choose a typeface that is simple and clear. The weight of the type chosen (the thickness of each letter) should be medium or bold. The actual size of the type is measured in “points.” Below are examples of type size for viewing at various distances.

To be legible at:         Use:
6 feet 30 pt.
10 feet 48 pt.
12 feet 60pt.
14 feet 72pt.

Non-Phoenix Output Services
The following companies are offering a 10% discount to HMORN scientists on poster printing for the conference! Please contact them directly for details on pricing and ordering.

Phoenix Output Service
FedEx Office Print & Ship
201 E Washington Street (corner of 2nd St)
Phoenix, Arizona
602-252-4055
usa1081@fedex.com
Located ½ block from the hotel, the FedEx Copy shop can take care of all of your printing needs and will even deliver to the hotel. Call or email them directly.

And don’t forget to follow your organization’s approved
procurement process when ordering your posters!

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Guidelines for Presentations at Concurrent Sessions
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Instructions for FormattingGuidelines for Oral Presentations at Concurrent Sessions
Presenters must be paid registrants for the 20th Annual HMO Research Network Conference.

Instructions and Guidelines for Oral Presentations at Concurrent Sessions
Presenters must be paid registrants for the 20th Annual HMO Research Network Conference.

Concurrent Sessions are scheduled as follows (if you are not sure what session your abstract is in, please contact Sarah Madrid, Conference Manager, at hmorn2014@kp.org):

Concurrent Session A
Tuesday, April 1;
3:15 – 4:45 pm
Concurrent Session B
Wednesday, April 2;
12:45 – 2:15 pm
Concurrent Session C
Thursday, April 3;
8:30 – 10:00 am
Concurrent Session D
Thursday, April 3;
10:15 – 11:45 am
A1: Regency A B1: Regency A C1: Regency A D1: Regency A
A2: Regency B B2: Regency B C2: Regency B D2: Regency B
A3: Regency C B3: Regency C C3: Regency C D3: Regency C
A4: Regency D B4: Regency D C4: Regency D D4: Regency D

PLEASE NOTE: If you are unable to present your work or if someone else will be presenting your work, please notify Sarah Madrid, Conference Manager, at hmorn2014@kp.org by Monday, March 17, 2014. Failure to present deprives the audience and leaves a space in the program that could have been filled by another presenter.

Guidelines and Suggestions for Preparing Presentations
In general, presenters should limit their talk to 12 minutes and allow 4 – 5 minutes for questions. Please time your talk and limit your presentation to the time allotted; moderators may cut you off so that all presenters are allowed a fair share of time.

As a rule of thumb, the average 8 ½” x 11” page, typed, double-spaced with one-inch margins contains about 250 words. The average speaker can present approximately 5 of these pages in 10 minutes. Be realistic when preparing your slide set – we suggest that you prepare no more than 15 slides for a 12-minute talk.

Presentations should have an introduction describing the nature and purpose of the research or project; a body (including results/findings, as appropriate,) and conclusions (including next steps, as appropriate.)

Fonts used in presentation slides should be legible and large enough to be seen when projected to an audience – typically, a minimum of 18 pt Arial or Times Roman and preferably larger (double spacing helps.) In general, if you can read the text when the slides are printed 6 slides to a page as a handout, the text will probably be legible on the screen. The background and content of each slide should not be too busy.

Instructions for Formatting and Uploading Presentations
Email your final presentation in PowerPoint 2007 or 2010 to Sarah Madrid, Conference Manager, at HMORN2014ppt@gmail.com on or before Monday, March 24, 2014 (NOTE new email address for sending slides).

Presentations not received by the due date may not be uploaded on session laptops.

Presentations created in any other format besides PowerPoint 2007 and 2010 will not run or convert to PowerPoint correctly. Conference staff or volunteers are unable to provide technical assistance to convert or fix issues that may occur with presentations. You are strongly encouraged to work with your institution’s technical staff prior to the due date to assure the correct format of your presentation.

PLEASE NOTE: Internet connections will not be available in the presentation rooms.

Questions?
Email Sarah Madrid at hmorn2014@kp.org

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  scientific host: meeting management:
  Kaiser Permanente Colorado Institute for Health Research
John F. Steiner, MD, MPH, Conference Chair
Heather Spencer Feigelson, PhD, Scientific Chair - heather.s.feigelson@kp.org
Sarah Madrid, Conference Manager - hmorn2014@kp.org
JBS & Associates
Jeanne B. Sleeper
e: jsleeper@jbsassociates.ws
t:  949.497.3673 x300
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